When you’re hosting a conference in Miami, there are a thousand things to think about.
Whether you’re doing it on your own or part of a committee, printing should not be one of your worries. Some things are best left to the professionals from end to end, and conference printing in Miami is one of them. It’s not just a question of what you need printed, or how, you need to think about quantities and how the materials will arrive to your trade show or convention, as well.
Trying to manage the design, printing, and distribution of convention printing in Miami can be a challenge.
You have other responsibilities – the food, the help, the guests, the spearkers, the logistics, the program, even cleaning up afterwards. You have too much on your mind already. PrintFarm is here to help. As experts in trade show printing, we’re able to take you from concept to actual distribution of the materials and create a plan to make sure all your printing for conference attendees is taken care of and that it gets to the individuals as it should.
When you’re hosting a conference, printing can be complicated. Not just the sheer volume, but the number of different materials that need to be printed. Everything from ID badges to programs, quick pocket folders to tri-fold brochure printing for conventions needs to be arranged. Each belong on a different kind of paper, and several use different printing technologies. You’re already short on time, you certainly don’t have time to source conference printing vendors for each different type of material. That’s where we come in.
Print Farm uses advanced digital printing in Miami and we can do everything from just a few copies for a small group (short run digital printing with no minimum quantity is available in Miami now, thanks to PrintFarm!) to 50,000 presentation folders. We do have a special on fast presentation folders, incidentally, whether you need folders with no minimum quantity or thousands at a time, but we also can arrange special rates for the entire package of group printing to meet all your needs in one place. By using digital printing to supplement or replace traditional offset printing for large groups, we’re able to give you no minimum short run printing of exactly the number you need – without quantity requirements, you’re able to perfectly plan both your conference printing and your convention budget materials.
Offset printing for conventions is an option, as well, especially if you need large quantities for your trade show.
Some firms only use one or the other, and that can result in headaches for you as the group printing organizer. Both have their good sides, and both have their appropriate uses. You need a professional to coordinate conference printing and ensure that you’re getting the most for your money, as well as the best quality for your money. Keep in mind, this is what attendees will take home and show to their colleagues and keep near their desk to remember you by – you want to make sure the experience and the memory are good ones.
How much on-premises stock of convention materials do you need?
Obviously that depends on the number of people attending, but as we all know that number can vary somewhat with last minute changes. The norm used to be to order far more than you needed, to account for those last minute changes. If your conference is oversold and you need emergency printing, PrintFarm can make it happen. By using the latest technology, cheap emergency digital printing for both small needs and for conventions is now a reality. Whether the quantity was misjudged, or the conference was better attended than expected, PrintFarm has the solution with rush printing in Miami and the ability to coordinate your needs in advance so that you don’t end up in that situation. If you run out of handouts during a seminar, you have a real problem. We have the solution to make sure that’s not a worry on your radar.
It’s always a nice touch to have ID tags for your attendees ready in advance. For many fields, printed conference name badges are expected. Often, the paper inside them is printed with an injket in someone’s office and some poor soul has to manually insert them all. Doing more than about five convention nametags that way is a waste of your time and a major annoyance that you don’t need while you’re planning printing for conferences. PrintFarm has a solution for that. Instead of doing them with an inkjet and assembling by hand, you can have trade show IDs printed, assembled, and shipped directly to the location. As one of the few companies in South Florida with variable data printing capability, we can even print personalized nametags in a single run, with the background and the name intact! We can do that for any individualized conference printing, to give you a professional appearance and simplify the process. No more “Hi, my name is Bob!” stickers that never stick.
Once you know what you need for your event printing, and what the best way to print it is, the next question is how you’re going to get it there. Perhaps you need advance printing and mailing for conventions, to make sure they’re prepared. On the other hand, often the event organizer is far away from where it is being held and it would be a hassle to ship the materials to their office, only to have to transport them to the convention location. PrintFarm can solve that concern too. Conference material fulfillment is just part of what we do. We can mail individual printed pieces or the entire assembled package directly to those who have signed up, arrange to have your materials show up at the venue the day before, or even deliver to the hotel so that when guests check into the event hotel they receive materials right there! We have several solutions for all your Miami event printing! Contact us today to find out how we can offer a total printing solution for your event needs and save you money!